Commercial service
Commercial HVAC Preventive Maintenance Contracts in Atlanta
Most HVAC emergencies in commercial buildings start as maintenance that was skipped: a filter that was not changed, a drain line that clogged, a coil that was never cleaned. A preventive maintenance contract puts those tasks on a schedule so they happen before they become a service call, a tenant complaint or an insurance claim.
Commercial Air Care builds preventive maintenance contracts for commercial buildings and portfolios across Metro Atlanta. Each contract is written around your equipment and operating hours and can combine filter changes, coil cleaning, drain pan service, dryer vent cleaning and periodic duct inspections under one schedule and one point of contact.
Who needs hvac preventive maintenance contracts
- Property managers with multiple buildings
- Retail chains and franchise groups
- Schools and districts
- Medical and dental offices
- Hotels and multi-family communities
- Facilities without an in-house HVAC technician
Our process, step by step
Step 1
Equipment survey
We inventory units, filter sizes, coils, drains and vents at each site.
Step 2
Written plan
You receive a written schedule of tasks and visit frequency for each property.
Step 3
Scheduled visits
Crews perform visits on schedule, after hours where needed.
Step 4
Findings log
Problems found on each visit are logged with photos and recommendations.
Step 5
Reporting
You receive visit reports for compliance, insurance and budgeting.
Step 6
Annual review
We review the plan each year and adjust frequency based on findings.
Standards we follow
ASHRAE 62.1
Maintenance tasks are aligned with acceptable indoor air quality practices.
IICRC
IICRC-certified technicians.
Manufacturer requirements
Tasks follow equipment manufacturer maintenance requirements.
OSHA
Safety controls on every visit.
How often it should be done
Most contracts include quarterly filter and drain service, annual coil cleaning and dryer vent cleaning, and duct inspections every 1–2 years. Frequency is adjusted to your building, equipment and use.
Documentation you receive
- Visit reports with photos for every property
- Equipment list and maintenance history
- Findings and recommended repairs
- Certificates for insurance and inspection files
Frequently asked questions
- What is included in a maintenance contract?
- Usually filters, coil cleaning, drain pan service, dryer vents and duct inspections — built around your equipment.
- Can one contract cover multiple properties?
- Yes. Multi-site contracts have one schedule, one point of contact and consolidated reports.
- Do you work after hours?
- Yes. Visits can be scheduled nights and weekends.
- Will we get reports?
- Yes. Every visit produces a report with photos and findings.
- Can we start with one building?
- Yes. Many clients start with one site and add properties later.
Service areas
Schedule a free site assessment
Commercial and industrial buildings across Metro Atlanta. After-hours crews available.